Custom Menswear Manufacturing / OEM & ODM / Worldwide Delivery
How our custom clothing manufacturing process works.
From the first product reference to sampling, approvals, production, inspection and delivery preparation, each project moves through a clear sequence of decisions and confirmations.
Reference image / Sample / Tech pack / Product idea
Indicative timing only. Final schedules depend on product complexity, material availability, revisions, quantity and confirmed project requirements.
Starting Points
You do not need a complete tech pack to begin.
KAOUYOU can review a project from a complete specification or an early product direction.
Product Idea
A concept, category or direction you want to explore.
Reference Images
Visual references showing the style, fit and details you are aiming for.
Physical Sample
An existing garment to use as a fit, construction or detail reference.
Sketch
A drawing or visual direction showing key product details.
Tech Pack
Technical specifications including measurements, construction and material requirements.
The information available at the beginning determines how much evaluation and development work is required before sampling.
Process Overview
From first discussion to finished order.
Phase 01
Define and Estimate
Project Discussion
The client shares a reference image, physical sample, sketch, tech pack or product idea together with the estimated quantity and target requirements.
- Product reference or idea
- Product category
- Estimated quantity
- Target market or product direction
- Preferred delivery window
An initial project brief and a list of information required for evaluation.
Product and Sample Evaluation
KAOUYOU reviews the product direction, sample requirements, construction, techniques and available information to evaluate feasibility.
- Product feasibility review
- Sample requirement discussion
- Construction and technique review
- Identification of missing information
A recommended development route.
Materials and Preliminary Cost Estimate
Material directions are recommended according to the product category, desired weight, hand feel, appearance and construction requirements. Preliminary pricing is estimated from the available product information. Final pricing is confirmed after the product, materials, techniques, quantity and order requirements are aligned.
Material direction, preliminary cost estimate, sample fee confirmation and expected sampling requirements.
Phase 02
Develop and Approve
Sample Development
After the sample fee is confirmed, patterns and sample requirements are prepared and an initial garment sample is developed. A complete garment sample is normally provided. Special material, color or technique samples are prepared when required. Sampling commonly takes approximately 7-12 days, depending on product complexity and material availability.
An initial garment sample for client review.
Sample Review and Revision
The client reviews fit, measurements, construction, fabric, color, techniques and visual details. Feedback is reviewed and the sample is revised where required. Sample revisions commonly require approximately 7-10 additional days, depending on the requested changes.
Revision requirements, costs and timing are confirmed according to the requested changes.
A revised sample reflecting the requested adjustments.
Final Sample and Production Confirmation
The final garment sample, measurements, fabric and color, printing/embroidery/wash direction, trims and hardware, quantity and price, delivery schedule, and labels and packaging requirements are confirmed. The final confirmed garment sample and agreed product requirements become the reference for production. Key product details and approvals are confirmed and recorded through ongoing communication before production moves forward.
Confirmed production reference and approved product requirements.
Phase 03
Produce and Deliver
Bulk Production
After order details and the required deposit are confirmed, production is scheduled according to the approved product direction. Material preparation, cutting coordination, sewing production, specialist technique coordination, finishing operations and in-process follow-up proceed against the confirmed requirements. Bulk production commonly takes approximately 25-30 days, depending on order scale, number of styles, product complexity, material availability and technique requirements.
Completed production run with in-process follow-up.
Quality Inspection
Material and pre-cutting checks, first-piece and in-process checks, measurement/appearance/technique checks and 100% final garment inspection are carried out before packing. Products requiring correction are separated or reworked and reviewed again before packing.
Inspected garments cleared for packing.
Packing Preparation
Main labels, size and care labels, hangtags, polybags and stickers, carton marks, packing requirements and carton preparation are confirmed and applied according to the agreed project requirements.
Packed cartons ready for shipment.
Delivery Handoff
KAOUYOU supports client-nominated forwarders, EXW and FOB shipment handoff, project-based DDP discussions, and FBA or warehouse delivery coordination when the required instructions are provided. Packing list, commercial invoice, shipment photos, inspection information and logistics information are prepared before handoff. Payment stages and terms are confirmed in the quotation and order agreement for each project. The final payment is normally completed before shipment.
Order handed over according to the confirmed shipping arrangement with the applicable shipment information and documents.
Keeping a Project Moving
What keeps development and production on track?
Timeline Factors
- 01Completeness of product information
- 02Product complexity
- 03Material availability
- 04Technique requirements
- 05Number of sample revisions
- 06Number of styles
- 07Order quantity
- 08Client confirmation speed
Project Communication
Information tracked throughout the project
- Product references
- Measurement requirements
- Sample comments
- Technique confirmation
- Packing and shipping information
All timelines are project-based estimates. Sampling and production schedules are confirmed after the required information, approvals and payment stage are in place.
Quality Before Delivery
Inspection carried through production and packing.
FAQ
Custom Manufacturing Process FAQ
Can I start without a complete tech pack?
Yes. Reference images, a physical sample, sketch or product idea can be reviewed as a starting point. The information available at the beginning determines how much evaluation and development work is required before sampling. KAOUYOU will guide you through the information needed at each stage.
What is KAOUYOU's typical MOQ?
Projects typically start from 100 pieces, depending on product category, materials, techniques and order requirements. MOQ is confirmed per project after the product direction, materials and construction requirements are reviewed.
When can I receive an initial project review?
Initial information is typically reviewed within one working day, although detailed feasibility assessment and pricing may require additional information about materials, construction, techniques and quantity expectations.
How long does sample development take?
An initial garment sample commonly takes approximately 7-12 days after the sample requirements and payment are confirmed. Timing depends on product complexity, material availability and the completeness of the information provided.
How are sample revisions handled?
Requested changes are reviewed before another sample is prepared. Revision timing and any related cost are confirmed according to the changes required. Sample revisions commonly require approximately 7-10 additional days.
What must be confirmed before bulk production?
The final sample, measurements, materials, colors, techniques, trims, quantity, price, delivery schedule, labels and packaging requirements should all be confirmed before production begins. Key confirmations are recorded through email and ongoing project communication.
How long does bulk production take?
Bulk production commonly takes approximately 25-30 days, depending on quantity, number of styles, product complexity, material availability and technique requirements. All timelines are project-based estimates confirmed after the required information and approvals are in place.
Can I request third-party inspection or use my own forwarder?
Yes. Third-party inspection can be arranged at the client's cost. Clients may use their own forwarder or request freight coordination support from KAOUYOU. Shipment handoff is provided on EXW and FOB terms. DDP is discussed on a project basis. FBA and warehouse delivery coordination is available when the required instructions are provided.
Start Your Project
Ready to move your product from idea to production?
Share your reference images, sample, sketch, tech pack or product idea with KAOUYOU.